Regular Annual Compliances For A Private Limited Company

Period

Relevant Provision

Particulars of Compliances

Consequence

1st Quarter

Section 184 read with

Disclosure of Interest by Director in

Director

in

default:   Imprisonment   1   year;

or

(1st April to

Rule 9 of relevant

Form MBP -1

Fine

Min:

Rs.50,000/-

Max:

Rs.1,00,000/-

or

Rules

both of the above

30th June)

Vacation of office pursuant to Section 167(1)

Section 173 read with

At least one board meeting should

Officer  in  default:  Penalty  for  not  giving notice  of  BM

Rule 3 & 4 of relevant

be held

Rs.25,000/-

Rules and Sec 450

(not later than 120 days from

Officer/Company:  Penalty  for  violating  120  days  gap:

previous Board Meeting)

Rs.10,000/- and for continuing violation Rs.1000/- each day

Section 117(3)(g)

Filing of Board Resolution for

Company:

taking note of disclosure of

Fine Min: Rs.5,00,000/- Max: Rs.25,00,000/-

Director Interest in Form MGT 14

Every Officer who is in default:

Fine Min: Rs.1,00,000/- Max: Rs.5,00,000/-

2nd Quarter

Section 173 r/w Rule –

At least one board meeting should

Officer  in  default:  Penalty  for  not  giving notice  of  BM

(1st July to

3 & 4 of relevant rules

be held

Rs.25,000/-

and Sec – 450

(not later than 120 days from

Officer/Company:  Penalty  for  violating  120  days  gap:

30th

previous Board Meeting)

Rs.10,000/- and for continuing violation Rs.1000/- each day

September)

Section 117(3)(g) –

Filing of Board Resolution for

Company:

– Approval of Accounts

Fine Min: Rs.5,00,000/- Max: Rs.25,00,000/-

– Approval of Directors Report in

Form MGT 14

Every Officer who is in default:

Fine Min: Rs.1,00,000/- Max: Rs.5,00,000/-

Section 96 r/w Sec.99

Holding of Annual General Meeting

Company and every officer:

on or before 30th September or 15

Rs.1,00,000/- and for continuing violation Rs.5,000/- each day

months from the date of previous

AGM

3rd Quarter

Section 139 r/w

Intimation to Auditor of his

Company and every officer: Rs.10,000/- and for continuing

(1st October

Section- 450

appointment within 15 days of

violation Rs.1,000/-each day

AGM. Filing of Form ADT- 1 within

to 31st

15 days of appointment of Auditor

December)

Section 137 r/w Rule

Filing of Financial Statement within

Company:

12

30days in Form AOC – 4 of AGM

Fine of Rs.1,000/- every day, with a Max of Rs.10,00,000/-.

(Accounts, Auditors Report and

Officer  in  default:  Imprisonment  for  6  months  or  fine

Board Report)

Rs.1,00,000/- to Rs.5,00,000/- or with both

Filing of Balance Sheet, Statement

(For FY 2013 – 2014 –

of Profit and Loss along with the

report of the Auditors, Directors,

Sec-220 of the CA,

and Compliance Certificate (if

1956)

applicable) in Form 23 AC & ACA

Filing of Compliance Certificate if

applicable.

Section 92 r/w Rule 11

Filing of Annual Return in Form

Company: Fine Rs.50,000/- to Rs.5,00,000/-

& 12

MGT – 7

Officer  in  Default:  imprisonment  of  6  months,  or  fine

(For FY 2013 – 2014 –

Filing of Annual Return in

Rs.50,000/- to Rs.5,00,000/- or with both.

Sec-159 of the CA,

Schedule-V, in Form 20 B.

CS: fine Rs.50,000/- to Rs.5,00,000/-

1956)

Section 173 r/w Rule –

At least one board meeting should

Officer  in  default:  Penalty  for  not  giving notice  of  BM

3 & 4 of relevant rules

be held

Rs.25,000/-

and Sec -450

(not later than 120 days from

Officer/Company:  Penalty  for  violating  120  days  gap:

previous Board Meeting)

Rs.10,000/- and for continuing violation Rs.1000/- each day

4th Quarter

Section 173 r/w Rule –

At least one board meeting should

Officer  in  default:  Penalty  for  not  giving notice  of  BM

(1st January

3 & 4 of relevant rules

be held

Rs.25,000/-

to 31st

and Sec -450

(not later than 120 days from

Officer/Company:  Penalty  for  violating  120  days  gap:

March)

previous Board Meeting)

Rs.10,000/- and for continuing violation Rs.1000/- each day